For the last few years I’ve been developing this “trip calendar” in Powerpoint. The first one was very simple, but each iteration became more complex, showing more information. Obviously, the complexity also depends on the type of trip. As you might expect, my Disney version is the most detailed I’ve ever made. It gives DW anxiety just looking at it. I use Powerpoint because it is very easy to move things around, copy/paste, etc. For example:
- hold SHIFT while moving something and it will move in a straight line (so moving something later in a day, but keeping it lined up in that day’s column)
- hold CTRL while moving something to “clone it”
- hold SHIFT and CTRL while moving something to clone it and move the clone in a straight line
I’ve pasted an image of my itinerary below, but have also uploaded the original Powerpoint file for anyone that wants to use it: Dropbox - File Deleted.
Explanation/Legend:
- Days are columns, with date and crowd levels at the top, daily activities in the middle, and hotels (straddling days) at the bottom
- The crowd levels I use are based on TP and KtP historical crowd levels (not predicted); specifically, an average of the last 3 years, matched by weekend and/or holiday.
- The left-most column (the very skinny one) shows the times as well as morning/evening twilight (bold black line), sunrise/sunset (bold yellow line), and the low/high temperatures (historical average for week of trip)
- Daily activities are color-coded: TS dining is GREEN (dark green for $$$), QS/snack dining is GREY/WHITE, FastPass is BROWN, hotel time is CLEAR,
- Also shown are planned transportation methods (walk, bus, monorail, Minnie Van, boat)
